Request VISA-Application Supporting Documents & Invitation Letter

In order to request the required documents to apply for a visa, please first complete Registration & Payment, then request the visa-application supporting documents using the form below.  Please note that iCACGP-IGAC 2018 Local Organizing Committee cannot answer any questions about visa applications, they can only provide the document needed to support your application for a visa. Documents will be created on a first-come first-service basis.

If you only need a personalized invitation letter for a travel approval, also apply here by answering the question below.


Deadline to request visa-application supporting documents is Friday 17 August 2018 at 23:59 Japan Standard Time (GMT +9). Requests after this date will not be accepted.

Cancellation/Refund Policy

If you visa application is not successful, please send us a proof of denial. For cancellation due to this visa issue, you will be reimbursed 100% of the registration fee minus a 10,000 JPY processing fee, if the cancellation request is received before August 30, 2018 (Japan Standard Time). After August 30, 2018, you will receive no refund. All cancellation requests should be sent to the Registration Desk via email (

Steps to Request Visa-Application Supporting Documents

  1. Download the below-listed PDF documents.
  2. Open the PDF documents with Adobe Acrobat.
  3. Add your information to appropriate fields (indicated by red squares).
  4. Fill in the form and upload the completed PDF documents.
  5. Make sure that all the information is correct.
  6. Submit! (Note: It may take a while to complete.)
  7. If successful, you will immediately receive a confirmation email.
  8. You will soon receive signed documents by mail at the postal address you indicate in the form.
  9. Once we have mailed the documents to you, any request to modify or edit the documents will NOT be accepted. Or an additional fee may be charged.

    Registration Invoice ID (Required)
    Abstract ID (If applicable)
    Title (Required) - Dr., Mr., Ms., etc
    Family Name (Required)
    First Name (Required)
    Email (Required)
    Affiliation (Required)
    Street Address (Required)
    City (Required)
    State or Prefecture (Required)
    ZIP code (Required)
    Country (Required)
    Phone Number with Country Code (Required)
    Do you want us to email you a personalized invitation letter? NOTE: For those requesting visa-application supporting documents, we will attach a paper-version of the invitation letter and send you by airmail. (Required)
    Upload files (<2MB) (PDF ONLY.) ONLY EDITABLE VERSION is accepted. Do NOT send photo-copied or scanned version!


    Note: It may take a while to complete.


    Conference Sponsors

             RESTEC   CGER   KIMOTO ELECTRIC Co.,Ltd.   Tokyo Dylec Corporation   TOYOFUJI SHIPPING CO.,LTD.   Shoreline Science Research, Inc.   Picarro, Inc.   Diamond Air Service Inc.   Elementa: Science of the Anthropocene   SHIMADZU CORPORATION, Koichi Tanaka Mass Spectrometry Research Laboratory   Japan Meteorological Corporation      World Meteorological Organization   Nippon Thermo Co., Ltd.   Panasonic Corporation Eco Solutions Company   Asia Center for Air Pollution Research(ACAP)   Acid Deposition Monitoring Network in East Asia(EANET)   Droplet Measurement Technologies, Inc.   Markes International Ltd   Fujitsu Limited   Medical Supplements and Services the Leading Company   Takamatsu Preparatory School   MDPI   Japan Environmental Sanitation Center   Sayama Corporation   GEF   MEIWAFOSIS   Taiyo Corporation   ITEC Science Co.,Ltd   SUURI-KEIKAKU Co.,Ltd   Springer   JAPAN AIRLINES Co.,Ltd.  

    Early Career Program Sponsors

    APN   National Science Foundation   National Aeronautics and Space Administration   National Oceanic and Atmospheric Administration   World Meteorological Organization   Global Atmosphere Watch                     IASS   NIES   

    Cooperating Societies


    Supporting Organizations

    Ministry of Education, Culture, Sports, Science and Technology-Japan (MEXT)   Ministry of the Environment, Government of Japan   Japan Tourism Agency, Ministry of Land, Infrastructure, Transport and Tourism   Science Council of Japan   NIES                                    Kagawa University